Choosing the right color laser printer for an office involves balancing print quality, speed, cost, and versatility. The Brother HL-L3220CDW stands out as the best overall pick for its reliable performance and strong feature set. For offices prioritizing multifunction capabilities, the Canon Color imageCLASS MF665Cdw offers impressive all-in-one functions with high-quality color output. The main tradeoffs in this category typically involve balancing initial purchase price against ongoing operating costs, speed, and multifunctionality. Continue reading for a detailed breakdown of these options tailored to different office needs.
Get travel and outdoor gear delivered free with Prime
- Fast, free delivery on millions of items
- Prime Video, Amazon Music and more included
- Member-only deals all year
Complete the kit
Key Takeaways
- The best overall color laser printer balances speed, print quality, and cost-efficiency, as exemplified by the Brother HL-L3220CDW.
- Multifunction models like the Canon MF665Cdw excel for offices needing printing, scanning, copying, and faxing in one device.
- Print speed and paper capacity remain key for high-volume offices, with some models offering 250-sheet trays and fast output rates.
- Wireless connectivity and mobile printing are standard features that improve workflow but may increase initial costs.
- Tradeoffs often include higher upfront costs for multifunctionality versus lower-priced print-only models with fewer features.
| Brother HL-L3220CDW Color Laser Printer with Wireless Printing, Duplex, 250-Sheet Tray |  | Best Overall for Small Offices with High Volume Needs | Print Speed: 19 PPM | Connectivity: Wireless, Mobile Device Compatible | Duplex Printing: Automatic | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF665Cdw Wireless All-in-One Duplex Laser Printer |  | Best for Multi-Function Needs with High-Capacity Toner | Print Speed: up to 26 ppm | First Print Time: approximately 10.3 seconds | Paper Capacity: 250 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro 3201dw Wireless Color Laser Printer |  | Best for Small Offices with Fast Document Production | Printer Type: Laser | Print Speed: 26 pages per minute | Color Output: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer |  | Best for Multi-Function with a Focus on Simplicity | Color: Color | Connectivity: Wireless | Functions: Print, scan, copy, fax | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features |  | Best for High-Demand, Security-Conscious Offices with Cost Efficiency | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best Overall for Small Office Teams | Print Speed: up to 26 ppm | Functions: Print, Scan, Copy | Auto Duplex: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS LBP646Cdw Wireless Laser Printer, Duplex, 26 PPM, Print Only, White |  | Best for High-Quality Fast Printing in Small Spaces | Print Speed: 26 pages per minute | Color: Yes | Function: Print only | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Color Laser Printer (Renewed) |  | Best for Budget-Conscious Small Offices Needing Multifunctionality | Print Speed: up to 26 ppm | Functions: Print, Scan, Copy, Fax | Connectivity: Wireless (dual-band Wi-Fi) | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity |  | Best for Versatile Business Use with User-Friendly Features | Print Speed: 19 ppm | Paper Capacity: 250 sheets | Auto Document Feeder: 50 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF751Cdw II Wireless Duplex Laser Printer, Multifunction with Copier, Scanner, 35 PPM |  | Best for High-Volume, Fast Color Printing in Busy Offices | Print Speed: 35 pages per minute | Color: Yes | Wireless: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L3280CDW Wireless Color Laser Printer with Duplex and Mobile Printing |  | Best Overall for Small and Home Offices | Print Speed: 27 pages per minute | Connectivity: Wireless, Ethernet | Duplex Printing: Automatic | VIEW ON AMAZON | See Our Full Breakdown |
| Xerox C240 Wireless Color Laser Printer – Print Only |  | Best Budget-Friendly Compact Color Laser Printer | Printer Type: Laser | Color: Color | Print Speed: 26 ppm | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF662Cdw Wireless Duplex Laser Printer with Copier and Scanner |  | Best for Busy Small Offices Needing Multifunctionality | Print Speed: 26 pages per minute | First Print Time: about 10.3 seconds | Connectivity: Wireless, mobile device printing | VIEW ON AMAZON | See Our Full Breakdown |
| Xerox C235dni Wireless Color Laser All-in-One Printer |  | Best for Small Offices Needing All-in-One Flexibility | Print Speed: 24 ppm | Monthly Duty Cycle: up to 1,500 pages | Connectivity: Wi-Fi, Apple AirPrint, Mopria, USB | VIEW ON AMAZON | See Our Full Breakdown |
| color laser printers for office | Print Speed | Connectivity |
|---|---|---|
| Brother HL-L3220CDW Color Lase | 19 PPM | Wireless, Mobile Device Compatible |
| Canon Color imageCLASS MF665Cd | up to 26 ppm | — |
| HP Color LaserJet Pro 3201dw W | 26 pages per minute | — |
| Canon Color imageCLASS MF753Cd | — | Wireless |
| Brother MFC-L8930CDW Business | up to 33 ppm | Wireless dual-band, Gigabit Ethernet |
| HP Color LaserJet Pro MFP 3301 | up to 26 ppm | Wireless |
| Canon Color imageCLASS LBP646C | 26 pages per minute | — |
| HP Color LaserJet Pro MFP 3301 | up to 26 ppm | Wireless (dual-band Wi-Fi) |
| Brother MFC-L3720CDW Wireless | 19 ppm | Wi-Fi, USB |
| Canon Color imageCLASS MF751Cd | 35 pages per minute | — |
| Brother HL-L3280CDW Wireless C | 27 pages per minute | Wireless, Ethernet |
| Xerox C240 Wireless Color Lase | 26 ppm | Wi-Fi, Apple AirPrint, Mopria |
| Canon Color imageCLASS MF662Cd | 26 pages per minute | Wireless, mobile device printing |
| Xerox C235dni Wireless Color L | 24 ppm | Wi-Fi, Apple AirPrint, Mopria, USB |
More Details on Our Top Picks
Brother HL-L3220CDW Color Laser Printer with Wireless Printing, Duplex, 250-Sheet Tray
The Brother HL-L3220CDW stands out for its combination of speed, large paper capacity, and wireless convenience, making it ideal for busy small offices. Compared to the Canon MF665Cdw, it offers comparable speed but with a slightly larger paper tray, reducing refill frequency. However, it lacks detailed security features and may not be the most cost-efficient in toner usage over time. Its 19 PPM speed and 250-sheet tray ensure high-volume jobs are handled smoothly, while wireless support makes mobile printing straightforward. The absence of advanced security may concern some businesses handling sensitive documents, but overall, this model balances performance and capacity well for everyday office printing needs.
Pros:- Fast printing speed of 19 pages per minute
- Large 250-sheet paper tray reduces refills
- Wireless and mobile device compatibility for convenience
Cons:- No detailed information on color toner cost efficiency
- Limited security features are not specified
Best for: Small offices or home-based businesses that need fast, high-volume color printing with minimal refills.
Not ideal for: Offices requiring advanced security features or cost-efficient long-term toner savings, as it doesn’t specify security protocols and lacks toner efficiency info.
- Print Speed:19 PPM
- Connectivity:Wireless, Mobile Device Compatible
- Duplex Printing:Automatic
- Paper Capacity:250 sheets
- Media Handling:Manual feed slot for envelopes and specialty media
Our verdict“This printer is best suited for small offices needing reliable, high-volume color printing without complex security requirements.”
Canon Color imageCLASS MF665Cdw Wireless All-in-One Duplex Laser Printer
The Canon MF665Cdw excels in its all-in-one functionality, making it a strong choice for offices that need printing, scanning, copying, and faxing in one device. Its 26 ppm speed and 5-inch touchscreen simplify workflow, especially compared with the Brother HL-L3220CDW, which lacks scanning and fax. The high-capacity toner reduces refill frequency, but the printer’s larger footprint and potentially higher toner costs could be drawbacks for tight spaces or budget-conscious setups. Its feature set caters well to busy environments needing versatile capabilities, though the initial setup might challenge less tech-savvy users. Overall, it balances multifunctionality with user-friendly features, suitable for offices with diverse document needs.
Pros:- All-in-one functionality including fax, scan, copy, and print
- User-friendly 5-inch color touchscreen
- High-capacity toner for less frequent refills
Cons:- Relatively large footprint may not suit small spaces
- Initial setup may be complex for non-technical users
Best for: Offices requiring a versatile, all-in-one color laser solution with high-capacity toner and easy navigation.
Not ideal for: Small or space-constrained offices that need a compact device, or those on a tight budget due to potentially higher toner costs and larger size.
- Print Speed:up to 26 ppm
- First Print Time:approximately 10.3 seconds
- Paper Capacity:250 sheets
- Automatic Document Feeder:50-sheet duplex
- Display:5-inch Color Touchscreen
- Warranty:3 years
Our verdict“This model suits busy offices that need a multifunction printer with high-capacity toner and intuitive controls.”
HP Color LaserJet Pro 3201dw Wireless Color Laser Printer
The HP LaserJet Pro 3201dw offers rapid print speeds of up to 26 ppm and solid wireless capabilities, making it ideal for small offices focused on quick turnaround times. Its dual-band Wi-Fi ensures stable connectivity, and automatic duplex printing saves paper. Compared to the Canon MF665Cdw, it has a more straightforward print-only focus, which can be a benefit for those who don’t need scanning or copying. However, it is relatively heavy at 33 pounds, and only has one input tray, which may cause frequent refilling during high-volume jobs. Its high-quality color output and speed make it a practical choice for professional document printing, though the lack of multifunction options limits versatility.
Pros:- Fast print speeds of up to 26 ppm
- Dual-band Wi-Fi for reliable wireless connectivity
- Automatic duplex printing reduces paper usage
Cons:- Heavy at 33 pounds, less portable
- Single input tray may require frequent refilling
Best for: Small office environments focused primarily on fast, high-quality color printing with minimal multifunction needs.
Not ideal for: Offices that require scanning, copying, or faxing, as this model is strictly print-focused and heavier than some competitors.
- Printer Type:Laser
- Print Speed:26 pages per minute
- Color Output:Yes
- Wireless Connectivity:Dual-band Wi-Fi
- Input Tray Capacity:250 sheets
- Maximum Media Size:8.5 x 14 inches
Our verdict“Ideal for small offices prioritizing speed and quality in document printing over multifunction features.”
Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer
The Canon MF753Cdw II offers comprehensive printing, scanning, copying, and faxing, making it suitable for offices that need all-in-one capability without complex configurations. While it provides wireless and duplex support, it lacks specific details on print speed or resolution, which may leave performance expectations uncertain. Its size could be a concern for small spaces, and it might be overkill for workplaces that only need basic printing. Nonetheless, it simplifies multi-tasking and maintains ease of use, especially for offices with moderate multifunction needs but less emphasis on speed or high-resolution output. This model is ideal for users prioritizing versatility and straightforward operation.
Pros:- All-in-one functionality including fax, scan, copy, and print
- Wireless connectivity for flexible placement
- Duplex printing to save paper
Cons:- Lack of detailed info on print speed and resolution
- Potentially large footprint for small offices
Best for: Offices that need all-in-one functionality, including fax, in a simple-to-use wireless format.
Not ideal for: Workplaces requiring high-speed printing or space-efficient devices, due to size and unspecified performance metrics.
- Color:Color
- Connectivity:Wireless
- Functions:Print, scan, copy, fax
- Duplex:Yes
- Type:Laser
Our verdict“Best suited for offices that value multifunctionality and ease of use over speed or compactness.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
The Brother MFC-L8930CDW is designed for busy, security-focused workplaces that need speed, security, and cost-effectiveness in a single package. Its impressive 33 ppm speed and 104 ipm scan rate boost productivity, and the 7-inch color touchscreen simplifies complex tasks. Compared to the Canon MF665Cdw, it offers faster speeds and enhanced security features like NFC card reader and triple-layer security, making it suitable for sensitive environments. High-yield toner options reduce long-term costs, but the initial investment is higher, and setup can be complex for non-technical users. Its advanced features make it a strong choice for larger offices with high-volume, security, and cost concerns.
Pros:- Fast print and scan speeds improve productivity
- Advanced security features including NFC card reader
- High-yield toner options lower long-term costs
- Compact design for space efficiency
Cons:- Requires internet connection for some advanced features
- High initial cost may be prohibitive for small businesses
Best for: High-demand offices needing fast, secure, and cost-efficient color printing with advanced security features.
Not ideal for: Small offices or budgets that cannot accommodate the higher initial cost and complex setup process.
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Connectivity:Wireless dual-band, Gigabit Ethernet
- Touchscreen:7-inch color
- Toner Yield:Standard: 3,000 pages black, 1,800 pages color
Our verdict“Ideal for larger, security-conscious offices demanding speed, security, and low running costs.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
This HP model earns its spot as the best overall choice for small office teams needing an all-in-one color laser printer. Its fast printing speed of 26 ppm, combined with scanning and copying functions, offers a comprehensive solution that outperforms single-function printers like the Canon LBP646Cdw, which only prints. The 250-sheet input tray and auto duplex make it suitable for daily high-volume tasks, though it’s primarily designed for small office environments and relies on HP original toner cartridges, which can be costly. Firmware updates might also restrict third-party toner use, a concern for budget-conscious buyers. Compared to other all-in-ones like the HP 3301cdw (refurbished), this model is more reliable and less prone to firmware restrictions, but it doesn’t include faxing or advanced security features.
Pros:- Fast printing speeds of up to 26 ppm
- All-in-one functionality including scan and copy
- Auto duplex printing reduces paper use
- Reliable HP brand performance
Cons:- Designed mainly for small office environments
- Requires original HP toner cartridges, which can be costly
- Firmware updates may restrict third-party toner use
Best for: Small office teams that need reliable, multi-function color printing with minimal fuss.
Not ideal for: Large enterprises requiring multifunction security features or advanced workflow integrations, as this model is more suited to smaller setups.
- Print Speed:up to 26 ppm
- Functions:Print, Scan, Copy
- Auto Duplex:Yes
- Input Tray Capacity:250 sheets
- Connectivity:Wireless
- Compatible Cartridges:HP 218A, 218X
Our verdict“This all-in-one HP model is ideal for small offices prioritizing speed, reliability, and multi-functionality without complex security needs.”
Canon Color imageCLASS LBP646Cdw Wireless Laser Printer, Duplex, 26 PPM, Print Only, White
The Canon LBP646Cdw is a strong contender for those who need fast, high-quality color printing without the complexity of multifunction features. Its 26 ppm speed matches the HP 3301sdw but focuses solely on printing, making it more streamlined for users who don’t need scanning or copying. The 5-inch LCD screen simplifies setup and operation, but for some, it might be less intuitive than larger displays, especially when managing complex print jobs. Its automatic duplex printing helps save paper, yet its print-only design limits its use compared to the HP all-in-one. Compared to the HP 3301sdw, it’s a better pick for dedicated printing needs but less versatile overall.
Pros:- Fast print speeds of 26 ppm in color
- Wireless setup and mobile printing support
- Automatic duplex printing saves paper
- Compact design suitable for small spaces
Cons:- Print-only functionality limits use cases
- Limited to monochrome for some tasks, depending on model specifics
- Small LCD may be less user-friendly for complex tasks
Best for: Small offices or professionals who prioritize high-quality color printing and straightforward operation without scanning or copying needs.
Not ideal for: Teams requiring multifunction capabilities, such as scanning, copying, or faxing, which this model does not support.
- Print Speed:26 pages per minute
- Color:Yes
- Function:Print only
- Paper Capacity:250 sheets
- Duplex:Automatic
- Display:5-inch LCD
Our verdict“Best suited for users who need reliable, high-speed color printing with minimal fuss in a compact form factor.”
HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Color Laser Printer (Renewed)
This renewed HP all-in-one model delivers impressive speed and multifunctionality at a competitive price, making it a smart choice for small offices that need more than just printing. It offers printing, scanning, copying, and faxing, surpassing the Canon LBP646Cdw in versatility. The automatic duplex and document feeder streamline workflow, and features like HP Wolf Pro Security enhance document security—a plus for sensitive environments. However, as a refurbished unit, its condition may vary, and it requires original HP cartridges with chips, which can add to ongoing costs. Firmware updates could also interfere with third-party toner use, similar to other HP models. Compared to the non-refurbished HP 3301sdw, this one adds faxing but might lack new device reliability.
Pros:- Fast color printing, scanning, copying, and faxing
- Wireless with dual-band Wi-Fi and self-reset capabilities
- Automatic duplex and document feeder for efficiency
- Energy-efficient, environmentally friendly design
Cons:- Requires original HP cartridges with chips or circuitry
- Refurbished condition may lead to variability in performance
- Periodic firmware updates can restrict third-party toner use
Best for: Small offices needing multifunction capabilities with a tight budget, willing to accept refurbished units for cost savings.
Not ideal for: Offices requiring brand-new equipment with no potential variability or those prioritizing security features beyond basic encryption.
- Print Speed:up to 26 ppm
- Functions:Print, Scan, Copy, Fax
- Connectivity:Wireless (dual-band Wi-Fi)
- Input Tray Capacity:250 sheets
- Media Sizes Supported:Letter, Legal, A4, A5, B5, envelopes, custom
- Warranty:1 year
Our verdict“A cost-effective, feature-rich choice for small offices that need multifunctionality in a budget-friendly, refurbished package.”
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
The Brother MFC-L3720CDW stands out for its versatility, combining printing, scanning, copying, and faxing in a single device. Its 19 ppm speed is slightly lower than the Canon or HP models but still sufficient for many office workflows. The 3.5-inch color touchscreen with shortcuts enhances usability, especially over the Canon’s smaller display. The large 250-sheet tray and automatic duplex support high-volume printing, but its size means it needs ample space, unlike more compact printers. While its feature set is impressive, the higher price point may deter very small budgets. Compared to the Canon LBP646Cdw, this model’s multifunctionality makes it more suitable for busy offices requiring multiple functions in one device.
Pros:- Versatile with print, scan, copy, and fax functions
- Fast speeds of 19 ppm for color documents
- User-friendly touchscreen with shortcuts
- Automatic duplex and 250-sheet tray facilitate high-volume tasks
Cons:- Larger footprint requires significant space
- Higher initial cost compared to single-function printers
- Complex setup for some users
Best for: Business environments that need an all-in-one device with easy operation and high capacity for frequent use.
Not ideal for: Small home offices or users with limited space, as its size and cost may be excessive for simple printing needs.
- Print Speed:19 ppm
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wi-Fi, USB
- Touchscreen:3.5-inch color
- Functions:Print, Scan, Copy, Fax
Our verdict“This device is best suited for busy offices needing multifunctionality and high capacity with user-friendly controls.”
Canon Color imageCLASS MF751Cdw II Wireless Duplex Laser Printer, Multifunction with Copier, Scanner, 35 PPM
The Canon MF751Cdw II excels in high-volume environments, offering a rapid 35 ppm print speed that surpasses most in this roundup, including the HP 3301sdw and Brother MFC-L3720CDW. Its high-capacity toner and expandable paper tray support demanding workloads, making it a top choice for larger or evolving offices. The 5-inch touchscreen simplifies operation, and its comprehensive features include scanning, copying, and a high-speed fax option. However, its large footprint demands ample space, and initial setup can be complex for some users. Compared with the HP 3301sdw, it offers more speed and capacity but at a higher price point and size, making it less suitable for small or space-constrained offices.
Pros:- Fast print speeds of 35 ppm in color
- High-capacity toner and expandable paper tray
- Wireless setup and mobile printing support
- 3-year warranty provides peace of mind
Cons:- Relatively large footprint requiring space
- Initial setup may be complex for some users
- Higher price point for features and capacity
Best for: Offices with high-volume color printing needs that value speed, capacity, and multifunction capabilities.
Not ideal for: Small or shared workspaces with limited space, or users seeking a more straightforward, less complex device.
- Print Speed:35 pages per minute
- Color:Yes
- Wireless:Yes
- Duplex:Yes
- Scanner:Yes
- Paper Capacity:250 sheets, expandable to 550
Our verdict“This model is ideal for busy, high-volume offices prioritizing speed, capacity, and multifunction features over compact size.”
Brother HL-L3280CDW Wireless Color Laser Printer with Duplex and Mobile Printing
The Brother HL-L3280CDW stands out as the most versatile option for small or home offices needing reliable color laser printing without fuss. Its fast print speeds of 27 ppm and automatic duplex printing make it efficient for everyday tasks, especially when compared to more basic models like the Xerox C240, which lacks duplex and has a slower speed. The 2.7-inch touchscreen simplifies cloud-based printing from apps like Google Drive and Dropbox, adding convenience. Tradeoffs include limited capacity for larger workloads, and the included toner trial is short, so ongoing costs require consideration. This model is a smart choice for users prioritizing ease of use and speed in low-volume environments.
Pros:- Fast print speeds of up to 27 ppm that handle daily tasks efficiently
- Automatic duplex printing saves paper and reduces costs
- Easy cloud printing via a touchscreen for modern workflows
Cons:- Limited to small office or home use, not suited for large workloads
- Includes only a 2-month toner trial, ongoing toner costs can add up
Best for: Small business owners or home office users who need quick, straightforward color printing with minimal setup.
Not ideal for: High-volume offices or teams requiring scanning and copying, as this printer focuses solely on printing and has limited toner capacity.
- Print Speed:27 pages per minute
- Connectivity:Wireless, Ethernet
- Duplex Printing:Automatic
- Touchscreen:2.7 inches
- Includes:2-month refresh trial
Our verdict“This printer is best suited for small offices or homes that need fast, reliable color printing with minimal complexity.”
Xerox C240 Wireless Color Laser Printer – Print Only
The Xerox C240 offers a practical, affordable solution for those who need reliable color printing in tight spaces. With a print speed of 26 ppm, it keeps pace with similar models like the Canon MF662Cdw but trades off multifunctionality for a streamlined, print-only setup. Its wireless connectivity and easy setup make it accessible for freelancers and small offices. However, the absence of scanning or copying limits its usefulness for offices that need all-in-one features. Its lower monthly duty cycle of 1,500 pages means it’s best for low-volume printing, and basic features might not satisfy high-volume users.
Pros:- Fast color printing at 26 ppm for quick document turnaround
- Wireless setup is straightforward, ideal for small spaces
- Compact design fits easily into tight office areas
- High-yield toner options help reduce operational costs
Cons:- Print-only functionality limits versatility
- Limited duty cycle of 1,500 pages per month may not support heavy use
- Basic features might not meet the needs of more demanding users
Best for: Freelancers or small offices seeking an affordable, space-saving color printer primarily for document printing.
Not ideal for: High-volume or multifunctional office environments that need scanning, copying, or higher duty cycles.
- Printer Type:Laser
- Color:Color
- Print Speed:26 ppm
- Connectivity:Wi-Fi, Apple AirPrint, Mopria
- Monthly Duty Cycle:up to 1,500 pages
- Features:Auto Power On, Auto-Duplex, Energy Saver
Our verdict“This printer makes the most sense for budget-conscious users with low-volume printing needs who prioritize space savings.”
Canon Color imageCLASS MF662Cdw Wireless Duplex Laser Printer with Copier and Scanner
The Canon MF662Cdw is a well-rounded choice for busy offices that require printing, scanning, and copying in a single device. Its 26 ppm speed and 5-inch touchscreen make it user-friendly, especially compared to simpler printers like the Xerox C240. The large paper capacity and high-capacity toner help manage larger workloads efficiently. However, its bigger footprint can be a drawback for small spaces, and high-volume use might lead to frequent toner replacements. Additionally, initial setup can be a bit complex for less tech-savvy users. This model excels at multi-tasking but requires more space and investment upfront.
Pros:- Fast, high-quality color printing at 26 ppm
- Large paper capacity and automatic duplex for efficiency
- Intuitive 5-inch touchscreen simplifies operation
- Supports mobile printing from multiple devices
Cons:- Relatively large footprint limits placement options
- Frequent toner replacements possible with high-volume use
- Initial setup may challenge less experienced users
Best for: Small office teams with moderate to high printing demands that need multifunction features with ease of use.
Not ideal for: Very small offices or individual users who only need basic printing, given its larger size and higher initial cost.
- Print Speed:26 pages per minute
- First Print Time:about 10.3 seconds
- Connectivity:Wireless, mobile device printing
- Display:5-inch color touchscreen
- Paper Capacity:250-sheet cassette
- Warranty:3 years
- Energy Certification:ENERGY STAR, EPEAT Silver
Our verdict“This multifunction printer is best for small offices that value speed, quality, and multi-tasking capabilities despite its larger size.”
Xerox C235dni Wireless Color Laser All-in-One Printer
The Xerox C235dni offers a compelling combination of color printing, scanning, and copying in a compact design. Its 24 ppm speed and reliable wireless setup make it suitable for professional reports and everyday office tasks. Compared to the Canon MF662Cdw, it has similar speed but adds the convenience of scanning and copying, making it more versatile. Its monthly duty cycle of 1,500 pages aligns with low-to-moderate workloads, but frequent toner replacements from the starter cartridge can add up. The device’s support for mobile printing and straightforward setup makes it a dependable workhorse for small teams that need all-in-one functionality without extra bulk.
Pros:- Supports mobile printing and easy wireless setup
- High-quality color output with sharp graphics
- All-in-one functionality including scanning and copying
- Reliable for small office workflows
Cons:- Limited monthly volume of 1,500 pages
- Starter toner yields only 500 pages, requiring frequent replacements
- No high-capacity toner options included
Best for: Small teams or offices needing reliable, all-in-one color printing with easy wireless setup.
Not ideal for: High-volume printing environments or users requiring extensive scanning and copying without frequent toner changes.
- Print Speed:24 ppm
- Monthly Duty Cycle:up to 1,500 pages
- Connectivity:Wi-Fi, Apple AirPrint, Mopria, USB
- Included Toner:starter toner (500 yield)
Our verdict“This all-in-one printer is best for small offices needing versatile color printing and copying at moderate volumes.”
How We Picked
In evaluating these color laser printers, I prioritized performance metrics such as print quality, speed, and reliability, which directly impact office productivity. Ease of use, build quality, and security features also played crucial roles, especially for business environments. Cost considerations, including initial price, toner costs, and maintenance expenses, shaped the ranking. I compared these models based on their versatility—whether they are print-only or multifunction—and their suitability for different office sizes and workflows. Ultimately, I aimed to highlight options that offer real value, balancing features with affordability for various office needs.Factors to Consider When Choosing Color Laser Printers For Offices
Choosing the right color laser printer for your office requires understanding several key factors that influence long-term satisfaction and efficiency. Beyond initial cost, consider how much you’ll be printing, the types of documents, and whether multifunction capabilities matter. Making informed decisions helps prevent costly mistakes like overpaying for features you won’t use or selecting a printer too slow for your workload.Print Speed and Volume Capacity
For busy offices, print speed and paper capacity are critical. A high volume of daily printing demands a model with faster output rates, typically 20+ pages per minute, and a large paper tray capacity of 250 sheets or more. Investing in a faster, larger tray model can reduce downtime and refilling, but it may come at a higher initial cost. Smaller offices with lighter printing needs can opt for more compact, slower models that still deliver high-quality output.
Multifunctionality
Deciding whether to prioritize multifunction features—such as scanning, copying, and faxing—affects both cost and convenience. All-in-one models like the Canon MF665Cdw streamline workflows by combining multiple tasks in one device, saving space and reducing clutter. However, these models tend to be more expensive upfront and may have more complex maintenance. For offices primarily focused on printing, a dedicated print-only model might be more cost-effective and simpler to operate.
Connectivity and Mobile Printing
Most modern color laser printers support wireless connectivity, including Wi-Fi and mobile printing options like AirPrint or Google Cloud Print. These features enable flexible printing from multiple devices, boosting productivity. However, they can add to the device’s cost and complexity. Consider your office’s existing infrastructure and whether mobile features are necessary—if not, a wired model might suffice and save money.
Operating Costs and Toner Efficiency
Ongoing toner costs significantly influence the overall value of a printer. Look for models with high-yield toner cartridges and cost-per-page estimates that favor long-term savings. Cheaper initial prices can be offset by expensive toner replacements, so calculating projected costs over the printer’s lifespan is wise. Some printers offer toner recycling or easy refilling, which can reduce costs further.
Size and Design
Space constraints often determine the best fit for an office. Compact models are ideal for small desks or limited spaces but may sacrifice paper capacity or speed. Larger, more robust printers suit high-volume environments but require dedicated space and ventilation. Aesthetic design and ease of access to trays and controls also influence daily usability, so consider your office layout when selecting a model.
Frequently Asked Questions
How much should I expect to spend on a quality office color laser printer?
Prices for office-grade color laser printers typically range from $200 to $1,000. A higher initial investment often correlates with faster speeds, larger paper capacity, multifunction capabilities, and lower toner costs. For small offices with lighter printing needs, models under $300 may suffice, while larger, high-volume environments should consider more premium options in the $500 to $1,000 range for reliability and performance.
Are multifunction color laser printers worth the extra cost for office use?
In most cases, multifunction printers provide significant value by combining printing, scanning, copying, and sometimes faxing into one device. This integration saves space and reduces the need for multiple machines, streamlining workflows. However, they tend to be more expensive upfront and can be more complex to repair. If your office needs these features regularly, investing in a multifunction model generally pays off in efficiency and convenience.
How important is print speed for an office color laser printer?
Print speed directly impacts productivity in busy offices. For high-volume tasks, a printer capable of 20+ pages per minute ensures minimal wait times and smoother workflows. Slower models might be adequate for light or occasional printing, but in fast-paced environments, faster speeds help keep up with demand. Balancing speed with other features like print quality and cost is key to selecting the right model.
What should I look for in toner costs to avoid high ongoing expenses?
Focus on the toner yield—measured in pages per cartridge—and the cost-per-page metric. High-yield cartridges, which print more pages before needing replacement, offer better value. Some printers have refillable toner options or compatible third-party cartridges that reduce costs further. Always compare the estimated lifetime toner costs when choosing a model, especially if you expect to print large volumes regularly.
Is wireless connectivity necessary for an office color laser printer?
Wireless connectivity adds flexibility, allowing multiple users to print from various devices without cables. It simplifies setup and supports mobile printing from smartphones and tablets. However, it can introduce security concerns and sometimes increase initial costs. If your office has a stable wired network and fewer mobile devices, a wired model may be more secure and cost-effective, but for most collaborative environments, wireless features are highly beneficial.
Conclusion
For offices seeking the best overall balance of speed, quality, and reliability, the Brother HL-L3220CDW is the top choice. Smaller teams or those with limited space may prefer the compact, straightforward Xerox C240. For high-volume, multifunction needs, the Canon MF665Cdw offers versatile capabilities without excessive costs. Budget-conscious buyers should consider models like the Brother HL-L3220CDW for affordability, while larger enterprises aiming for premium features might lean toward the Brother MFC-L8930CDW. Ultimately, your selection hinges on your specific office size, workflow demands, and budget constraints.
Halloween Picks
halloween
As an affiliate, we earn on qualifying purchases.
